How To close a certificate of registration of a firm (Form-C) with the Registrar of Firms in Karnataka

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To close a certificate of registration of a firm (Form-C) with the Registrar of Firms in Karnataka, you need to follow the steps outlined under the Indian Partnership Act, 1932, which governs the registration of firms. Here's the procedure:

1. Prepare the Required Documents

The following documents are typically needed to close a partnership firm:

  • Form-C: Application for closure of the firm. This is available from the Registrar of Firms' office or their official website.
  • Partnership Deed: The original partnership deed and any amendments.
  • Consent Letter: A letter signed by all the partners consenting to the closure of the firm.
  • Affidavit: A notarized affidavit declaring the intention to close the firm and confirming that all liabilities have been settled.
  • Statement of Accounts: A statement showing that all debts, liabilities, and obligations of the firm have been cleared.
  • Proof of Public Notice: A copy of the public notice published in a local newspaper announcing the dissolution of the partnership.
  • ID Proof of Partners: Copies of valid ID proof of all partners (e.g., Aadhaar card, PAN card).
  • Address Proof: Proof of the firm's registered address.

2. Draft a Dissolution Deed (if applicable)

If the firm is being dissolved by mutual consent, prepare a Dissolution Deed signed by all partners. It should include:

  • The date of dissolution.
  • Settlement of liabilities and distribution of assets.
  • An agreement to close the firm with the Registrar.

3. Publish Public Notice

  • Publish a public notice of the firm's closure in a local newspaper.
  • Keep a copy of the newspaper for submission.

4. Submit the Application

Visit the Registrar of Firms office in Karnataka or apply online (if available). Submit the following:

1.    Duly filled Form-C.

2.    Supporting documents listed above.

5. Pay the Fees

  • Pay the prescribed fee for the closure of the firm. This can usually be done online or at the Registrar's office.

6. Verification by Registrar

The Registrar will verify the documents and ensure that all legal requirements are met.

7. Obtain Confirmation

Once the Registrar is satisfied, they will issue a certificate confirming the closure of the firm.

Important Notes

  • Ensure that all taxes, dues, and liabilities (including GST, Income Tax, etc.) are cleared before applying for closure.
  • Retain all documents for future reference.
  • Check the Karnataka Registrar of Firms' website for any updates or online filing options: Karnataka Department of Commercial Taxes.

If you need assistance with document preparation or filing, consulting a legal professional or a Chartered Accountant can help ensure a smooth process.

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